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Annual Meeting (NPC) Deadline Dates for Section Program Planning:
MLA 2009
This is a general list of deadline dates for Section Program Planners. More specific and up-to-date information will be sent out by the Council's NPC Liaison over the course of the year, through the program planners' listserv.
The coordinator for the section programming for the 2009 meeting is Jan Cox, Section Council Liaison to NPC 2009. Her contact information is:
Jan Cox
Indiana University School of Dentistry Library
1121 W. Michigan Street, Room 128
Indianapolis, IN 46202
Phone: 317-274-5207
Fax: 317-278-1256
Email: jcox2 [at] iupui.edu
| Due Date | Description | Category |
| Mon, Jun 02, 2008 | Section Program Planners respond to Jan with changes to brainstorming list prepared at MLA2008 | Section Program Planners |
| Mon, Jun 30, 2008 | Section Program Planners send CONTRIBUTED paper themes/descriptions/co-sponsors to Jan | Section Program Planners |
| Tue, Jul 01, 2008 | Complete Call for Participation (with assistance from Brenda) copy for the August MLA News and submit to MLA HQ | SC NPC Liaison (Jan) |
| Mon, Jul 07, 2008 | Section Program planners submit FORMAT information for CONTRIBUTED paper sessions to Jan (standard format used this year) | Section Program Planners |
| Fri, Jul 11, 2008 | Jan to forward contributed paper session FORMATS and session TITLES to Brenda/Julie for Web posting and Abstract submission development. | SC NPC Liaison (Jan) |
| Fri, Jul 18, 2008 | Section Program Planners send invited speaker titles, descriptions, and formats to Jan | Section Program Planners |
| Fri, Jul 25, 2008 | Jan to forward all invited speaker session titles and descriptions to Julie for Web posting and Abstract Submission Web site development. | SC NPC Liaison (Jan) |
| Fri, Aug 01, 2008 | Deadline for any copy to be included September MLA News | NPC |
| Fri, Aug 01, 2008 | MLA staff to post formal call for papers on MLANET & MLA News | MLA HQ |
| Tue, Sep 02, 2008 | Deadline for any copy to be included in October MLA News | NPC |
| Tue, Sep 02, 2008 | Program Planners send all reviewer names to Julie | Section Program Planners |
| Mon, Sep 15, 2008 | Julie sends letters and instructions to reviewers | Conference Planner (Julie) |
| Wed, Oct 01, 2008 | Deadline for any copy to be included in November/December MLA News | NPC |
| Mon, Oct 06, 2008 | Authors submit structured abstracts of proposed papers - ABSOLUTELY NO EXTENSIONS | Authors |
| Oct 6-12 | Julie/Jan/NPC Liaison blind abstracts as needed | Conference Planner (Julie) & SC NPC Liaison (Jan) & 2010 SC NPC Liaison |
| Mon, Oct 13, 2008 | First round of reviews: Reviewers begin reviewing abstract proposals | Reviewers |
| Mon, Oct 20, 2008 | Program Planners to send Julie and Jan invited speaker names, contact information, presentation titles and abstracts to be included in the preliminary program (if available). Also send modifications to contributed descriptions for Prelim. | Section Program Planners |
| Mon, Oct 27, 2008 | Reviewers complete work and send reviews to Julie | Reviewers |
| Fri, Oct 31, 2008 | Julie sends list of review results to Program Planners | Conference Planner (Julie) |
| Fri, Oct 31, 2008 | Brenda posts Informal/SIG Meeting Request form | Conference Planner (Julie) |
| Fri, Nov 07, 2008 | Program Planners give final approval of top 4 papers for their session(s) | Section Program Planners |
| Nov 7-16 | Second round of reviews: Reviewers: look only at unassigned abstracts and rate ONLY if section needs more abstracts to fill program | Reviewers |
| Mon, Nov 17, 2008 | Program Planners send final pick of abstracts to Julie | Section Program Planners |
| Wed, Nov 19, 2008 | Brenda/Julie and Jan determine time slots based on quantity of accepted abstracts | Conference Planner (Brenda/Julie) |
| Wed, Nov 26, 2008 | Program Planners provide input to Julie and Jan on preferred session time slots | Section Program Planners |
| Mon, Dec 01, 2008 | Deadline for any copy to be included in January MLA News | NPC |
| Mon, Dec 08, 2008 | Brenda/Julie and Jan determine final schedule | Conference Planner (Brenda/Julie) |
| Mon, Dec 22, 2008 | Julie sends formal notification letter to priJan authors of accepted /rejected papers via e-mail. | Conference Planner (Julie) |
| Fri, Jan 02, 2009 | Deadline for any copy to be included in February MLA News | NPC |
| Mon, Jan 05, 2009 | Julie to send out contact information of accepted papers. | Conference Planner (Julie) |
| Mon, Jan 19, 2009 | Program Planners to send Julie invited speaker presentatation titles and abstracts - Final deadline. | Section Program Planners |
| Mon, Jan 19, 2009 | Program Planners send contact information on moderators to Julie | Section Program Planners |
| Mon, Jan 19, 2009 | Julie sends Moderators Guidelines to moderators | Conference Planner (Julie) |
| Mon, Jan 19, 2009 | Program Planners update theme descriptions as appropriate to papers selected vs. the themes described prior to paper selection. | Section Program Planners |
| Tue, Feb 03, 2009 | Deadline for any copy to be included March MLA News | NPC |
| Mon, Feb 09, 2009 | Julie sends confirmation to invited speakers | Conference Planner (Julie) |
| Mon, Feb 09, 2009 | Julie posts abstracts with assigned dates/times to Itinerary Builder on MLANET | Conference Planner (Julie) |
| Wed, Feb 18, 2009 | Julie sends reminder to speakers to update their abstracts with results/conclusions. Julie also gives speakers name and contact information for their moderator. | Conference Planner (Julie) |
| Fri, Feb 27, 2009 | Last date for presenters to add results/conclusions or update their abstracts in Abstract Submission Web site. Also last date for presenters to give Julie their AV requirements. - ABSOLUTELY NO EXTENSIONS | Authors |
| Tue, Mar 03, 2009 | Deadline for any copy to be included April MLA News | NPC |
| Fri, Apr 03, 2009 | Deadline for any copy to be included May MLA News | NPC |
| Mon, Apr 13, 2009 | Deadline for poster presenters to submit their poster files to Julie for posting in OASIS | Poster Presenters |
| Mon, Apr 20, 2009 | Program Planners submit registrations for non-member invited speakers to Julie | Section Program Planners |
| Mon, May 04, 2009 | Julie sends final reminder to contributed and invited speakers with room locations and dates/times | Conference Planner (Julie) |
| Thu, May 07, 2009 | Deadline for paper presenters to submit their PowerPoint files and handouts to MLA HQ for inclusion on the meeting CD | Paper Presenters |
National Program Committee Liaison 2009
Jan Cox
National Program Committee Liaison 2010
Gale Dutcher
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